The Missions Administrative Assistant will aid the Director of Field Operations in support of the Reaching Souls International National Missionaries throughout the world. This position will be a point of contact for National Missionaries and will assist with the day-to-day operational needs of the Missions Department.

Description

Missions Administrative Assistant

Full-Time | Exempt

Location: Hybrid

Department: Missions

Reports To: Director of Field Operations (DFO)

Supervises: Part-Time Missions Assistant and Interns

Consults With: Executive Assistant to COO, Regional Missions Director, Missions Field Specialist, Senior Missions Field Specialist, Director of Missions Logistics and Data Management

Work Hours: Monday–Thursday 8:00 AM–4:30 PM | Friday 8:00 AM–1:00 PM

Some evenings, weekends, or adjusted hours may be required during special events or international travel.

Key Responsibilities

Oversee and manage data storage systems, travel calendar, and routine communications. Evaluate and implement improvements to these systems as needed.
Coordinate and manage travel arrangements for missions’ personnel and teams. This will include making travel decisions, providing reservations, visas, and information regarding country entry and exit requirements.
Purchase and arrange global shipment of supplies and equipment for National Missionaries and the Missions Department.
Gather and format statistics and data used in developing country profiles.
Plan and prepare all missions-related conferences and overseas meetings. Responsibilities may include team travel arrangements, compiling of conference materials, packing of equipment and supplies, and team communication.
Other duties as assigned.

Skills and Competencies

Excellent verbal and written communication skills.
Attention to detail and a high level of accuracy.
Excellent time management skills and ability to meet deadlines.
The ability to gather, analyze, and compile data.
Maintain a positive and professional demeanor with international leaders, donors, vendors, and service providers.
Maintain the confidentiality of missionary and donor information.

Qualifications

A personal relationship with Jesus Christ.
A commitment to the mission, strategy, and values of RSI.
Bachelor’s degree or substantial life experience in ministry, missions, business, management, or other degree relevant to the position preferred.
High school diploma or equivalent required.
Proficient in Microsoft Office (Outlook, Excel, Word, and PowerPoint).
Database management experience
Proficient in or willing to become proficient in relevant Adobe products.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 25 pounds at times.

Salary
$41,000 – $51,000 per year